Assistant Project Manager, Facilities - 141244

Ajouter aux favoris

Description

 

 

 

Descriptif du poste

The objective of this assignment is to oversee the provision of integrated building management and project management services to the Cote d’Ivoire Country Office (CO).  The World Bank Country Office is located in Abidjan, and consists of a 2-storey office building with parking, within a contained, guarded compound.  

The position responsibilities include the oversight and coordination of contracted services for housekeeping, building maintenance, and equipment maintenance contracts.

The incumbent will also be required to oversee the facilities maintenance, consistent with the duties described below, and provide condition assessments of the smaller Burkina Faso, Benin and Togo Country Offices by scheduling quarterly visits to these locations. Collectively, these offices are referred to as AFCF2.

The incumbent will report to the International Facility Manager, GSDCR  based in Washington, and will be a key member of the Global Facilities Management team. S/he will be responsible to the CO Management and the Resource Management Officer (RMO) on the day-to-day activities and progress of repair/improvement projects. 

S/he will be based in Abidjan, Cote d’Ivoire.

Duties and Accountabilities:

• Manage an outsourced Building Management team in the Abidjan Country Office which will provide and coordinate all facilities requirements of the buildings and the users, to include building and grounds maintenance, equipment repair, housekeeping, waste management.

• Work closely with GSDCR Manager and the RMO to prepare reports for monthly expenses. Provide monthly building management budget and expense reports to the GSDCR Manager.  As required, attend and report at the CO Management Unit meetings.

• Frequently communicate with CO staff by sharing and updating them on Facilities Management activities on the ground that may affect their work environment, either through e-mail or during staff meetings

• Post any information on time to staff through e-mail that needs their action either during   emergency or during repairs in office hours.

• Develop technical and statement of work specifications for contracted building and equipment maintenance services and participate in the evaluation/selection of bidders responding to RFIs, RFPs, or other contract bidding processes as needed in each of the AFCF2 offices .

• Establish and oversee a helpdesk function for reporting and tracking of facilities-related user needs and resolution of reported problems, first in the Abidjan office, then followed by the other AFCF2 offices.  Manage an asset program for furniture, equipment and fixtures. Liaise with RMO on damaged furniture and equipment that need to be replaced, repaired or disposed of.

• Ensure that established procedures for all fire, life safety and security programs are followed for periodic inspections and staff emergency drills.

• Coordinate required building maintenance purchases under $50,000 with GSDCR Manager using procurement guidelines for Country Office local procurement.

• Coordinate and closely collaborate with GSDCR Manager and the Procurement Unit at Washington Headquarters, and ensure compliance with the Bank’s procurement standards for larger Facilities purchases and contracts.

• Compile a portfolio of companies to be solicited for various FM procurement needs in the Abidjan Office.

• Support contracted vendors in the management of engineering operations, preventative maintenance and fire/life safety programs.

• Oversee and coordinate the development of strategic building management business plans and budgets for new initiatives and on-going facilities programs.

• Oversee and coordinate an effective Greening Program to minimize waste and user impact on the environment; implement effective energy and water management programs to reduce the building footprint.

• Provide Architectural, Engineering and/or Design expertise as needed to review and approve minor interior reconfiguration designs to ensure alignment with building systems and equipment, finishing standards and compliance with fire, life and safety codes, and to support contracted vendors in the management of engineering operations, preventive maintenance and fire, life and safety programs.

• Coordinate and manage internal moves, in coordination with internal IT staff.

Compétences et expérience souhaitées

• A relevant degree, preferably BA/BS  (Construction Management, mechanical/electrical Engineering, Facilities Management) and 6-8 Years of first-hand Facilities Management experience or equivalent combination totaling 10 years of education and experience.

• Thorough knowledge of building infrastructure and engineering systems, local building codes, regulations, and other laws pertaining to local, universal access and international building codes.

• Demonstrated ability to effectively and efficiently manage multiple and/or complex operational issues under minimum supervision.

• Good communication skills in French, both verbal and written is essential.

• Good communication skills in English, both verbal and written is essential.

• Demonstrated leadership and supervisory skills to effectively manage outsourced Property Management staff and others teams to deliver integrated services.

• Effective interpersonal, communication and listening skills, excellent sense of client orientation, and drive for results.  Proven ability to diplomatically communicate with internal clients in AFCF2 and WB Headquarters at all levels, as well as local government authorities regarding licenses, permits, etc.

• Financial management (cost/investment) skills desirable.

• Ability to maintain systematic documentation of contract administration, operations and cost records to facilitate periodic contract audits by Bank internal auditors.

• Knowledge and experience with MSWord and Excel essential;  AutoCad and MSProject desirable.

• Willingness to be available on a 24/7 basis in case of a major emergency, system breakdown or security issue.

 

Required Competencies:

• Facility Management

• Facility Related Budget Planning and Management

• Deliver Results for Clients

• Collaborate Within Teams and Across Boundaries

• Make Smart Decisions

• Negotiation Skills.

 

This position is subject to local recruitment and local salary scale.

Only those candidates who meet the above requirements will be contacted.

For further details and to apply, please go to www.worldbank.org/careers and under “current job openings” seek vacancy number 141244. Deadline for applications is November 30, 2014.

Localisation

Abidjan

Détails de l'annonce

ID de l'annonceur: 2208
Nombre de Vues: 1058
Expire: 2036-10-13 04:55:59

Commentaires

Ajouter un Commentaire

Code de sécurité
Rafraîchir